Understanding rate changes

How rate changes take effect and which records they affect.

Changing internal rates and changing project rates have different effects on past data. Administrators and project managers should understand this distinction before making a change.

Internal rate

The internal rate is set per user in their profile and is used to calculate internal cost-based statistics in real time. These statistics include:

• The contractor monthly spend, month-to-date.
• The project margin.
• The internal cost.

The internal rate is only visible to app administrators and users who are explicitly given the right to manage users. These users can also change the rate.

Warning: Changing the internal rate affects all past data. Consult applies the current internal rate to all recorded hours, even for work done in the past.

Historic statistics will therefore reflect the new rate, not the rate that applied at the time of the work.

Project rate

The project rate is configured per project and is used for:

• Project statistics.
• Cash flow calculations.
• Invoicing.

Note: Changing the project rate does not affect past data. Historical project statistics remain accurate and reflect the rate that was in effect when the work was done.

Work that has already been invoiced is likewise unaffected. Each invoice stores the rate that applied when it was prepared, so the invoiced value keeps reporting what was billed even after the project rate moves. See metric calculations.

Project rates are managed over time using date-based columns, one per week the rate changes from. For how to export, edit, and re-import them, see rates management.